Demystifying Screen Readers: Accessible Forms & Best Practices

This is the 3rd post in a small series we did on form accessibility. If you missed the second post, check out “Managing User Focus with :focus-visible“. In this post we are going to look at using a screen reader when navigating a form, and also some best practices.

Editor’s Note: Edits were made throughout in regard to some of the best practices and code sample additions. If you have ideas and feedback to build on this post, please let us know!

What is a Screen Reader?

You may have heard the term “screen reader” as you have been moving around the web. You might even be using a screen reader at this moment to run manual accessibility tests on the experiences you are building. A screen reader is a type of AT or assistive technology.

A screen reader converts digital text into synthesized speech or Braille output, commonly seen with a Braille reader.

In this example, I will be using Mac VO. Mac VO (VoiceOver) is built-in to all Mac devices; iOS, iPadOS, and macOS systems. Depending on the type of device you are running macOS on, opening VO could differ. The Macbook Pro that is running VO I am writing this on doesn’t have the touch bar, so I will be using the shortcut keys according to the hardware.

Spinning Up VO on macOS

If you are using an updated Macbook Pro, the keyboard on your machine will look something like the image below.

You will start by holding down the cmd key and then pressing the Touch ID three times quickly.

If you are on a MBP (MacBook Pro) with a TouchBar, you will use the shortcut cmd+fn+f5 to turn on VO. If you are using a traditional keyboard with your desktop or laptop, the keys should be the same or you will have to toggle VO on in the Accessibility settings.. Once VO is turned on, you will be greeted with this dialog along with a vocalized introduction to VO.

If you click the “Use VoiceOver” button you are well on your way to using VO to test your websites and apps. One thing to keep in mind is that VO is optimized for use with Safari. That being said, make sure when you are running your screen reader test that Safari is the browser you are using. That goes for the iPhone and iPad as well.

There are two main ways you can use VO from the start. The way I personally use it is by navigating to a website and using a combination of the tab, control, option, shift and arrow keys, I can navigate through the experience efficiently with these keys alone.

Another common way to navigate the experience is by using the VoiceOver Rotor. The Rotor is a feature designed to navigate directly to where you want to be in the experience. By using the Rotor, you eliminate having to traverse through the whole site, think of it as a “Choose Your Own Adventure”.

Modifier Keys

Modifier keys are the way you use the different features in VO. The default modifier key or VO is control + option but you can change it to caps lock or choose both options to use interchangeably.

Using the Rotor

In order to use the Rotor you have to use a combination of your modifier key(s) and the letter “U”. For me, my modifier key is caps lock. I press caps lock + U and the Rotor spins up for me. Once the Rotor comes up I can navigate to any part of the experience that I want using the left and right arrows.

Navigating By Heading Level

Another neat way to navigate the experience is by heading level. If you use the combination of your modifier keys + cmd + H you can traverse the document structure based on heading levels. You can also move back up the document by pressing shift in the sequence like so, modifier keys + shift + cmd + H.

History & Best Practices

Forms are one of the most powerful native elements we have in HTML. Whether you are searching for something on a page, submitting a form to purchase something or submit a survey. Forms are a cornerstone of the web, and were a catalyst that introduced interactivity to our experiences.

The history of the web form dates back to September 1995 when it was introduced in the HTML 2.0 spec. Some say the good ole days of the web, at least I say that. Stephanie Stimac wrote an awesome article on Smashing Magazine titled, “Standardizing Select And Beyond: The Past, Present And Future Of Native HTML Form Controls”.

In my opinion, the following are some best practices to follow when building an accessible form for the web.

1. Labelling implicitly is 100% ok to do. Check out the https://www.w3.org/WAI/tutorials/forms/labels/ article. If the form author is unaware of the id, it can be labeled implicitly. I personally prefer the explicit way.

<!-- Implicit Label -->

<label>
  First Name:
  <input type="text" name="firstname">
</label>

<!-- Explicit Label -->

<label for="name">Name:</label>
<input type="text" id="name" name="name" required/>

2. If a field is required in order for the form to be complete, use the required attribute. Be sure to have a visual indication that a field is required, too, because non-screenreader users need to know a field is required as well.

<input type="text" id="name" name="name" required />

3. A button is used to invoke an action, like submitting a form. Use it! Don’t create buttons using div’s. A div is a container without semantic meaning by itself.

Demo

If you want to check out the code, navigate to the VoiceOver Demo GitHub repo. If you want to try out the demo above with your screen reader of choice, check out Navigating a Web Form with VoiceOver.

Screen Reader Software

Below is a list of various types of screen reader software you can use on your given operating system. If a Mac is not your machine of choice, there are options out there for Windows and Linux, as well as for Android devices.

NVDA

NVDA is a screen reader from NV Access. It is currently only supported on PC’s running Microsoft Windows 7 SP1 and later. For more access, check out the NVDA version 2024.1 download page on the NV Access website!

JAWS

“We need a better screen reader”

— Anonymous

If you understood the reference above, you are in good company. According to the JAWS website, this is what it is in a nutshell:

“JAWS, Job Access With Speech, is the world’s most popular screen reader, developed for computer users whose vision loss prevents them from seeing screen content or navigating with a mouse. JAWS provides speech and Braille output for the most popular computer applications on your PC. You will be able to navigate the Internet, write a document, read an email and create presentations from your office, remote desktop, or from home.”

— JAWS website

Check out JAWS for yourself and if that solution fits your needs, definitely give it a shot!

Narrator

Narrator is a built-in screen reader solution that ships with WIndows 11. If you choose to use this as your screen reader of choice, the link below is for support documentation on its usage.

Complete guide to Narrator

Orca

Orca is a screen reader that can be used on different Linux distributions running GNOME.

“Orca is a free, open source, flexible, and extensible screen reader that provides access to the graphical desktop via speech and refreshable braille.

Orca works with applications and toolkits that support the Assistive Technology Service Provider Interface (AT-SPI), which is the primary assistive technology infrastructure for Linux and Solaris. Applications and toolkits supporting the AT-SPI include the GNOME Gtk+ toolkit, the Java platform’s Swing toolkit, LibreOffice, Gecko, and WebKitGtk. AT-SPI support for the KDE Qt toolkit is being pursued.”

— Orca Website

TalkBack

Google TalkBack is the screen reader that is used on Android devices. For more information on turning it on and using it, check out this article on the Android Accessibility Support Site.

Browser Support

If you are looking for actual browser support for HTML elements and ARIA (Accessible Rich Internet Application) attributes, I suggest caniuse.com for HTML and Accessibility Support for ARIA to get the latest 4-1-1 on browser support. Remember, if the browser doesn’t support the tech, chances are the screen reader won’t either.

DigitalA11Y can help summarize browser and screen reader info with their article,  Screen Readers and Browsers! Which is the Best Combination for Accessibility Testing?

Thanks!

Thanks to Adrian Roselli, Karl Groves, Todd Libby, Scott O’Hara, Kev Bonnett, and others for clarifications and feedback!

Links

• https://support.apple.com/guide/voiceover/with-the-voiceover-rotor-mchlp2719/mac
• https://www.w3.org/TR/wai-aria/
• https://www.w3.org/WAI/standards-guidelines/aria/
• https://support.google.com/accessibility/android/answer/6283677?hl=en
• https://support.google.com/accessibility/android/answer/6283677?hl=en
• https://css-tricks.com/html-inputs-and-labels-a-love-story
• https://tink.uk/understanding-screen-reader-interaction-modes
• https://www.tpgi.com/required-attribute-requirements